Contract section IV,8 states that you may see your personnel file once per semester or in case of a grievance, and may have a P-fac representative present. You must request Human Resources seven days in advance to see your file, and an HR staff member will be present when you examine your file. You may not remove items, but may copy them. You may also add items to your file, including statements disagreeing with something in your file.
If an item is being placed in your file, you are supposed to be notified. Failing to notify you is a contract violation.